President Millard Fillmore Library Bylaws
ARTICLE I. MISSION STATEMENT
ARTICLE II. BOARDS
1. Governing Board
2. Advisory Board
- Camille Jensen
- Shanlee Davies
- Vickie Larsen
- Karilyn Shields
- Whitney Swallow
- Holly Seiler
- Hermie Morgan
- Hailey Roper
- Heidi Macfarlane
- Karen Groesbeck
- Connie Noyes
- Amber Robins
- Geri Child
- Clara Stevens
- Angelia Hansen
- Melissa Luna
ARTICLE III. LIBRARY DIRECTOR AND STAFF
4. Cellular Phone Use
ARTICLE IV. FACILITIES
1. Multi-purpose Room
2. Right of Refusal
3. Meeting Rooms
4. Right of Refusal
ARTICLE V. PATRON BEHAVIOR
1. Programs, Events, and Activities
3. Other Policy
ARTICLE VI. ADMINISTRATIVE
1. Library Cards
2. Library Revenues
3. Fines, Lost Items, Inter-library Loans
4. Computer and Internet Access Policy
5. Photocopies and Fac Machine
6. Electronic and Other Miscellaneous Equipment
ARTICLE VII. COLLECTION DEVELOPMENT
2. Responsibility for Selection
3. Criteria for Selection
4. Format of Material
5. Donations and Gifts
7. Maintenance of the Collection
8. Access to Material
9. Patron Concerns and Challenged Material
10. Collection Development Statement and Policy Review
ARTICLE I. MISSION STATEMENT
A. MISSION STATEMENT
The mission of the President Millard Fillmore Library is to make a positive difference in the lives of our patrons by responsively providing materials, information, and services at our library and/or via the Library's World Wide Web site.
The Library accomplishes this mission by:
- Providing books and other materials that will be used to meet the informational, educational, and recreational needs of most library users.
- Promoting materials, programs, and services which encourage reading and help patrons find information.
- Employing technology, both within the library and on our Web site, which allows patrons access to needed information, databases, and services.
- Recruiting, selecting, and training staff that is able to meet the needs of the library patrons.
- Developing policies and procedures that encourage patrons to use the library and to take responsibility for their use of library materials and services.
- Providing library services and facilities which are attractive, easy to use, conveniently located, and cost-effective to operate.
ARTICLE Il. BOARDS
A. GOVERNING BOARD
The City Council constitutes the Governing Board of the President Millard Fillmore Library.
1. The Mayor appoints, with the advice and consent of the City Council, a library advisory board.
2. The Mayor, with the advice and consent of the City Council, appoints the library director and other library personnel. Recommendations from the library advisory board may be considered.
3. The City Council adopts the library budget and any necessary amendments.
4. The City Council sets policy and procedure, which governs library operations and personnel.
5. The City Recorder administers care and custody of all library matters, including the building, under a policy established by the City Council.
B. ADVISORY BOARD
The library advisory board shall consist of not more than nine members as defined in the city ordinance, plus liaison and alternate members. One member shall be a member of the Fillmore City Council. East Millard towns that have paid user fees for their residents may have a one-year liaison appointed as a member of the library advisory board. All advisory board members, including the member of the City Council, are voting members; however, only regular board members residing in Fillmore may serve as chairman. Alternate Library Board Members will vote only when their vote is needed to have a voting quorum. Duties of the advisory board shall include but not be limited to:
1. Attend all board meetings.
2. Plan and help carry out library fundraising activities, library activities and programs, and public relations events.
3. Approve titles of library book proposed purchases; recommend priority needs for board fundraising and grant monies for city council budget consideration.
4. Recommend to the city council policies for public relations, and library operations.
5. Receive recommendations from the library director concerning library policies and operations.
ARTICLE III. LIBRARY DIRECTOR AND STAFF
The library director shall be the Library Department Head and shall be appointed by the Mayor with the advice and consent of the City Council, and be directly accountable to the City Recorder. The library director shall be subject to the policies of Fillmore City.
The library staff shall be hired by the Mayor with the advice and consent of the City council, and be directly accountable to the Library Director under the supervision of the City Recorder. The library staff shall be subject to the policies of Fillmore City.
The library director and library staff shall perform all duties outlined in their respective job descriptions, as well as perform all other duties as assigned. The library director shall also supervise the library personnel and operations. The librarian shall be the executive officer of the advisory board, but not a voting member. The library director shall also manage the library budget as approved by the City Council and observe all Fillmore City fiscal procedures.
Except as approved by the City Recorder, the library director shall work 40 hours per week. Library staff shall work the hours described in their job description. Library hours shall be set by the City Council upon the recommendation of the library director and advisory board. Exceptions may be granted by the Mayor for special events or programs.
D. CELLULAR PHONE/PAGER USE
All library personnel must use a silent ring setting or turn cellular phones/pagers off while in the library. Cellular phone/pager use will not be permitted in the main library area.
ARTICLE IV. FACILITIES
Policies for use of the library facilities shall be regulated by the City Council.
A. MULTI-PURPOSE ROOM
1. Use of the library multi-purpose room shall be free to the inhabitants of Fillmore City subject to the rules and regulations established by the City Council. Use of the room shall be rent-free for community, civic, or governmental agencies. A deposit may be required.
2. Other groups may rent the room for meeting purposes, but not for the display or sale of products. The rental rate shall be set by the Fillmore City Council.
3. Reservations shall be scheduled by the library director or the library staff, preferably one week in advance. A checkout system for the key to the multi-purpose room door will be used if the room is scheduled for use outside regular library hours. If the room is scheduled for use during regular library hours, arrangements may be made with the library staff to unlock the door.
4. When the multi-purpose room is used during hours the library is closed, there will be no access to restrooms or the serving kitchen unless special arrangements have been made with the library director.
5. A refundable cleaning and key deposit will be set by the City Council and shall be paid in advance by any group or person using the room. Users will be required to leave the room clean and in its original order. Users shall pay for any damages, and the deposit may be forfeited if the room is not left in the same condition as at the commencement of use.
B. MEETING ROOMS
The regulations for the multi-purpose room shall apply to all library-meeting rooms.
C. RIGHT OF REFUSAL
Fillmore City reserves the right to refuse the use of any library facilities based on past history and/or legal grounds.
ARTICLE V. PATRON BEHAVIOR
A. PROGRAMS, EVENTS, AND ACTIVITIES
Children in the targeted age group of any library program, event, or activity may be denied access to computer equipment during the event as well as one hour before and one hour after.
An atmosphere conducive to a public library must be maintained. The library is a resource and learning center that must provide an environment for concentration and learning. Unattended children under the age of 12 will be allowed 45 minutes, except when a child is attending a scheduled library program, in the library as long as they are not loitering.
1. Children under the age of 8 must be supervised by a parent or adult.
2. Children (Youth) under the age of 18 must have a signed parental (guardian) computer use consent form on file to be eligible for computer use. Parents (guardians) must sign a computer use consent form in the library in the presence of a librarian or notarized by a notary public.
3. Children under the age of 12 must be supervised by a parent when using the computer.
4. Patrons must walk quietly. No running, pushing, shoving hide-and-seek, or other activity not conducive to a public library will be allowed.
5. Patrons must be engaged in book selection, reading, studying, and using the puppet theater, computer, or other teaching aids. No loitering will be allowed.
6. Patrons must use a silent ring setting or turn cellular phones/pagers off while in the library. Cellular phone/pager use will not be permitted in the main library area.
C. OTHER POLICY
The library is neither a nursery nor an entertainment center and does not provide babysitting services, paper, pencils, crayons, etc.
Patrons violating library policy will be asked to leave and may have their library privileges suspended or revoked.
ARTICLE VI. ADMINISTRATIVE
A. LIBRARY CARDS
A library card will be required for anyone wishing to check out library materials. A family card extends library privileges to all members of the family who reside in the household. Patrons must be 18 years of age to qualify for an individual library card. A user fee will be charged to non-residents. This fee will be waived for East Millard patrons whose local governments have paid the annual user fee for their citizens.
B. LIBRARY REVENUES
Any revenues collected in the library are to be remitted to the city treasurer by 5:00 p.m. each business day.
C. FINES, LOST ITEMS, AND INTER-LIBRARY LOANS
1. Fines set by the Fillmore City Council shall be assessed for each day an item is overdue.
2. For each lost item, patrons shall either be assessed a fee based on the replacement value plus administrative costs or replace the lost item with a new one.
3. Patrons requesting materials from the Utah State Library Inter-Library Loan Program shall be charged per item for return postage. Lost materials are subject to the policy of the lending library. Inter-Library Loan fee will be set by Fillmore City Council
D. COMPUTER AND INTERNET ACCESS POLICY
1. Computer access with word processing, publishing, and educational software shall be provided for patron use. Copy and computer print fees are as follows.
- Black and white set by Fillmore City Council
- Color set by Fillmore City Council
2. Internet access shall be subject to the following regulations.
- As required by Section 9-7-215 and 9-7-216, Utah Code Annotated, the library shall provide Internet safety for minors, including the operation of a technology protection measure. In furtherance thereof, the library shall:
- Restrict access to the Internet or online sites that contain material that is child pornography, harmful to minors, or obscene, and use a web security filter designed to block access to specific sites and subject matter. For purposes of this policy:
- “Child pornography” is as defined in Section 76-5b-103, Utah Code Annotated.
- “Harmful to minors” is as defined in Section 76-10-1201.
- “Obscene” is as defined in 20 U.S.C. Sec. 9101.
- “Technology protection measure” means a technology that blocks or filters Internet access to visual depictions.
2. The administrative procedures and guidelines for the library staff to follow in enforcing the President Millard Fillmore Library Policy will include the following:
- Provide access to the Internet as part of the mission to provide academic resources.
- Assist patrons in using the Internet to the extent that time and other patron demand allows.
- Maintain filtered Internet sites as dictated by President Millard Fillmore Library Board and Fillmore City Policy. President Millard Fillmore Library reserves the right to prohibit illegal activity and any other Internet access deemed inappropriate by library personnel, the library board, or by Fillmore City Policy. However, an administrator, supervisor, or other representatives of the library may disable technology protection measures described in UCA 9-7-215 Subsection (2):
- at the request of a library patron who is not a minor; and
- to enable access for research or other lawful purposes.
- Re-evaluate access to a filtered site upon submission of a completed “Request for Internet Site Review” form. All requests will be forwarded to the Fillmore City Council for a final decision.
- Report illegal activity conducted on the Internet or on the library premises. Illegal acts involving library-computing resources may be subject to prosecution by local, state, and/or federal authorities.
3. President Millard Fillmore Library:
- Will not tolerate disruptive or illegal behavior. Patron will be given one warning before losing library computer privileges for that day. Second warning, library computer privileges will be suspended for a period of one week. Third warning, library computer privileges will be suspended for a period of two weeks. Fourth warning, library computer privileges will be suspended for a period of three weeks. Upon the fifth warning, all library computer privileges will be permanently suspended, and the patron could possibly lose all library privileges if he/she continues to be disruptive.
- Will not be responsible for the availability or accuracy of information accessible to patrons.
- Will not accept responsibility for Internet use by children and young people; this responsibility lies with the parents or legal guardians.
- Will not guarantee that the filtering software will be totally effective.
4. Internet users agree to follow all library computer rules and sign in before using computers. A signature confirms the agreement to abide by the following rules. Failure to comply may result in the loss of library and/or library computer privileges.
- Not install any program(s) on library computers.
- Limit use to 1 hour per day.
- Not access to any type of chat line.
- Not access any online sites containing material that is “child pornography,” “harmful to minors” or “obscene”, as those terms are defined in subsection D. (2) a) ii), of this subsection.
- Pay printing fees.
- Shut down 30 minutes prior to closing time.
- Pay a minimum technician fee or the actual amount to restore computer operation if a computer operating program has been corrupted by intentional misuse. Fee set by Fillmore City Council.
5. Patrons and staff may use the following procedures to handle complaints about this policy, its enforcement, or about observed patron behavior:
- Complaints concerning enforcement of the library Internet policies may be submitted in writing to the President Millard Fillmore Library Board. To be considered valid, the complaints must state the date and description of the issue, the names of the librarian(s) and patron(s) involved, and be signed and dated by the complainant.
- The library board will review and investigate the complaint, discuss possible resolutions and, if appropriate, enforce those penalties consistent with D. (2) c) 1), of this subsection. Provided, a person who accesses online sites containing material that is child pornography, harmful to minors, or obscene, as those terms are defined in D. (2) a) ii), of this subsection, shall lose all library computer privileges.
- If the enforcement procedures under this policy are deemed to be insufficient or if instituting additional enforcement measures is deemed necessary by the library board, the library board shall make recommendations to the City Council for adoption and implementation.
6. Any person may appeal the enforcement decision of the library board under subsection (e) ii), above, to the Fillmore City Council within 30 days of the library board’s final decision.
7. This policy shall be strictly enforced by the library personnel.
8. This policy shall become effective upon adoption by the Fillmore City Council and shall be reviewed by the library board at least every three years. (Reviewed and adopted by the Fillmore City Council 06/15/2004).
E. PHOTOCOPIES AND FAX MACHINE
President Millard Fillmore Library will abide by copyright laws and will not copy or Fax any material that may be a copyright infringement. Copy and Fax fees are set by the Fillmore City Council.
F. ELECTRONIC AND OTHER MISCELLANEOUS EQUIPMENT
President Millard Fillmore Library will loan, to patrons 18 years of age or older, specified electronic and other miscellaneous equipment. Loans will be on a per day/weekend basis. A deposit will be required for all specified electronic and other miscellaneous equipment. The deposit will be refunded when the item is returned in its original condition. If the item is damaged, the deposit will be retained and the patron will be charged for repair or replacement. Fillmore City Council sets the security deposit and rental fees as published in the Fee and Rate Schedule. Electronic Equipment consists of a cotton candy machine, overhead projector, record players, slide projector, snow cone machine, & typewriters. The policy of Fillmore City shall be that the cotton candy machine and snow cone machine are rented to non-profit civic groups only (i.e. Boy or Girl Scout Troops, school groups, etc.).
ARTICLE Vll. COLLECTION DEVELOPMENT
The President Millard Fillmore Library is supported by and recognizes as its primary clientele, the citizens of East Millard County. Fillmore City taxes, non-resident user fees, and grants fund the library. In order to most effectively meet the needs and interests of its patrons, the library coordinates with local schools, community organizations, and the Utah State Library.
B. RESPONSIBILITY FOR SELECTION
The responsibility to determine the policy for the selection and acquisition of library materials is vested in the Fillmore City Council. The library director and staff shall select materials with the general consent of the library advisory board.
C. CRITERIA FOR SELECTION
The chief criterion is the intrinsic and overall value of each selection. Specific selection criteria include the following:
1. The author’s significance and/or reputation as a writer. Whether or not it contributes to the balance and variety of the collection as a whole.
2. Importance of the subject matter to the collection. Whether or not it contributes to the balance and variety of the collection as a whole.
3. Timeliness or permanence of the work.
4. Community standards and interests.
5. Materials will be selected to facilitate self-education and enrich and extend interests that are evident in the community, and encourage reading, listening, and reviewing as leisure activities.
6. Professional and highly specialized materials and infrequently used materials will not be purchased but will be accessed via the Internet or the Inter-Library Loan program.
7. Aids in selection: recognized reviewing media, publishers' catalogs, inspection and evaluation of new materials, suggestions from library patrons, and judgment of library staff and library advisory board.
8. The value and impact of materials, which contain controversial passages, will be examined as a whole because the significance of an entire work often transcends isolated words, phrases, or incidents.
D. FORMAT OF MATERIAL
1. Periodicals: Purchases will be determined by usage and budget considerations.
2. Non-fiction: The library tries to maintain an authoritative, up-to-date collection for the general reader in the various fields of knowledge. General histories of the area, biographies, classic titles, and informational and educational materials of interest and importance to the community are given priority consideration. Within each subject area, priority is given to those books/materials, which will serve the most readers.
3. Reference Materials: It is the intent of the library to assist patrons with all reasonable reference requests. A reference section will be maintained with up-to-date information, but will also include back issues of certain periodicals, local telephone directories, and local newspapers. Encyclopedias, dictionaries, atlas/maps, and other supplements will be purchased. Information not available at the library will be sought via the Internet and Inter-library Loans. The library reserves the right to assign certain materials to “In House Use Only” status.
4. Adult Fiction: The library attempts to include notable classics, popular novels, and short stories.
5. Young Adult Materials: The selection of materials for young adults will be based on community interest, originality, and the treatment of the subject matter. Young adult materials will be shelved with adult fiction.
6. Children’s Materials: Selection will be based on the informational and recreational needs of young people from pre-school through age twelve. Special consideration is given to originality, imagination, graphic design, and suitability of vocabulary, context, and format to the age of the reader.
7. Large Print, Books-on-Tape, and Other Special Collection: Special collections will be increased or decreased based on patron usage.
8. Video Collection: The library collection is made up largely of donations by the general public. No video with a rating higher than PG will be added to the collection. If a video with a rating of NR is donated or purchased, and there is a question as to what the rating would actually be, the library board will rate the overall content of the video. Nudity of any kind will not be accepted.
9. Media room equipment: projectors, tape recorders, overhead projectors, etc. are available for patron use.
E. DONATIONS AND GIFTS
1. Must meet the same selection criteria as purchased materials. Upon receipt, all such materials become the property of the library. Donation/gift materials may be added to the collection, sold, exchanged, given to other organizations, or discarded.
2. Monetary donations/gifts shall be used in the purchase of library materials or placed in the library endowment fund for future use. Consideration will be given to the wishes of the donor. Funds will be used in a manner that will be of the most benefit to the library.
Materials withdrawn for reasons of loss, damage, or wear are not automatically replaced. Considerations for replacement include availability, usage, value to the collection, and budget.
G. MAINTENANCE OF THE COLLECTION
The library maintains an active policy of evaluation and weeding. The entire collection will be reviewed on an ongoing basis; out-of-date, damaged, and duplications may be weeded from the collection as deemed necessary by the library staff. The library staff will weed the collection, the library director will then determine if the weeded item will be deleted from the collection.
1. Guide to evaluation: The crew manual, timeliness, usability, condition of the material, availability of additional copies, other material on the same subject, replacement expense, relevance of the work to the subject, format, history of use, current interest in the subject, and available space.
2. Disposal of discards: discarded items may be offered for sale, and given to other organizations, or they may be discarded in accordance with the city policy for the disposal of surplus property.
3. In the case of duplication, the second copy or the copy in the worst condition will be discarded if it is no longer a high-demand item.
4. A three-year file of periodicals is kept in the library. All issues of the local newspaper are kept on file.
5. A damaged book may be rebound if the library staff has reason to believe it is needed in the collection, a new copy is not available for purchase, or a new copy is too costly in regard to the budget.
H. ACCESS TO MATERIAL
1. Materials in the library are available to all interested patrons who live in Fillmore City and citizens of the other East Millard communities whose library user fees have been paid and will be available to others in surrounding communities for a reasonable non-resident fee. Fees will be set by Fillmore City Council.
2. Library materials are available to all patrons. The library will not accept responsibility for access to the material(s) a parent or legal guardian may deem inappropriate for a minor child. That responsibility rests with the parent or the legal guardian.
3. The library meets all Americans with Disabilities Act regulations.
4. Library books may be checked out for a period of two weeks with renewal privileges for non-high-demand items or for materials that are not on hold for another patron. Videos are one-week checkout.
5. Reference material and other books may be marked, Inter Library Use Only, items marked as such must not be taken from the library premises.
6. Any borrower with excessive or repeated lost/overdue materials may have their library privileges suspended until those materials are returned or paid for. Library privileges may be revoked if any borrower has a chronic history of lost/overdue materials. The library advisory board and Fillmore City Council will review patron history prior to revoking or reinstatement of privileges.
I. PATRON CONCERNS AND CHALLENGED MATERIALS
A patron must submit in writing any objection to materials in the library collection. A “Contested Material Review” form will be furnished to the complaining party upon request. The completed form will be submitted to the library director and to the library advisory board for consideration at its regular meeting. The Fillmore City Council upon recommendation of the library board will make a final decision.
J. COLLECTION DEVELOPMENT STATEMENT AND POLICY REVIEW
This collection development statement and policy should be reviewed regularly by the library staff, and library advisory board, and changes, implemented by the City Council as needed.